MINUTES OF SHPF COMMITTEE MEETING HELD IN EDINBURGH ON 30TH JANUARY 2008
Present:
Cliff Smith, George McGhee, Dorita Orr, Bob Veitch, David Thomson and Tina Wood
Apologies:
Alistair Bowman (due to arrive late), Tommy Bryson, Scott Mather (AHPC) and Gordon Smyth
In the absence of Alistair Bowman, Cliff Smith kindly agreed to chair the meeting.
The Minutes of Meeting held on 5th December 2006 were discussed and approved.
Minutes and outstanding actions from last meeting
First Aid Course:
No clubs made use of the available funds in 2007 and it was agreed the subsidy of £500 should again be made available on the same basis as last year.
Action: Club Reps
Flying Scot:
Bob Veitch will advise BHPA of our website.
Action: Bob Veitch
LLSC Hill Liability:
It was agreed at the last AGM to give the club £2 for each LLSC member contributing their £5 SHPF subscription.
X-Scotia
Cliff explained the event as an adventure race based on the successful X-Alps format, involving paragliding and hiking.
A Committee to organise this event has been set up and they are asking for SHPF support. Cliff had spoken to Alistair Bowman in his legal capacity and no reason was known why this wasn’t possible. Various dates have been selected over April and May and negotiations are taking place with the Watersports Centre at Lochearnhead to base the camp there. The X-Scotia Committee were looking for the SHPF to underwrite any/part of losses in the event of the agreed weekends not running although this wasn’t anticipated. Participants are being asked for a probable fee of £30 per head and to date 40 have registered. This fee would include a pasta supper on the Friday evening and a bacon roll on Saturday morning. Also probably a T-shirt and cost of camping.
The Committee agreed that in principle it was happy to support the event.
Ratho Repack
The Committee are very keen to run this event again soon and were advised that Mike Jardine had spoken to the Centre where a date of 22nd March was given as a possibility with the cost probably the same as last time.
Dave Thomson asked if there was any chance of the room hire rate being reduced and Cliff agreed to try to get the best deal possible and come back with a firm date.
The Committee agreed that it would be of great interest if Ruth and Ulric Jessop were available/interested, at a reasonable cost, to give a presentation on their X-Alps experience. It would be planned to hold the AGM during some part of the day. There is the potential that this event is not self-funding and may need support from the SHPF which the Committee agreed. It will be necessary for Alistair Bowman and Mike Jardine to look at the budget.
Action: Cliff Smith, Alistair Bowman, Mike Jardine
Navigation course
Cliff was approached by Brian Steele (SMPC) and asked if he would consider running a navigation course. Cliff advised that he was happy to do this if enough members showed an interest. He proposed to run this near either the Pentlands, Campsies or Ochils with classroom work in the morning and field work later. Cost would be limited to the hire of a hall/room and Cliff’s time. Cliff agreed to investigate and report back.
Action: Cliff Smith
Subscriptions and Membership
Alistair was not present to advise current membership numbers and it was felt that it would be useful if Club Reps would supply the names of club members along with their subscriptions. Dave Thomson proposed that Scottish Aerotow be invited to rejoin the Federation.
Action: Alistair Bowman and Club Reps.
AGM
If the Ratho Repack does not work out for whatever reason then an alternative venue is required. Various ideas were discussed and it was agreed that the Tinto Hotel with Ruth and Ulric giving a presentation was a possibility as well as a new Council venue on the north side of Edinburgh which Cliff was involved in. Tina agreed to investigate, if necessary, Stirling University as a venue.
Action: Cliff Smith and Tina Wood.
Any Other Buisness
Trophies:
Dave Thomson advised that he had lists of all trophy winners for the last ten years and agreed to email these to Bob Veitch to be displayed on our website.
Action: Dave Thomson and Bob Veitch
Scottish National Series:
George agreed to continue in this role for another year.
Dates will be set in Feb/March. Dave Thomson suggested that perhaps the Highland Club could be approached and invited to run an event this year. George to approach Gary Williamson. This would mean seven events this year.
The Committee agreed that funds should be available to clubs towards running costs at these events but must be agreed prior with George.
The winner of the overall series should be publicised on our website and the prize to be entry paid to participate in the next Scottish Open. Cliff suggested small prizes for winners of each weekend and George was happy to research.
Action: George McGhee
Scottish Open:
The Committee have been approached by AHPC again this year noting their interest in hosting a stand alone Scottish Open in the northeast. A long discussion took place where it was pointed out that the Scottish Open had already been agreed to run alongside the BPC in the borders sometime in July. It was agreed that Matt should present his plans for a Scottish Open in the northeast at the AGM or next SHPF meeting for consideration by the Committee for 2009.
Action: Matt Church
Date of next meeting
7pm, Thursday 13th March with George to contact Dorita re a venue.
